PDA

View Full Version : Physician's Form : who should fill it out/sign it?



jmejia019
November 11th, 2013, 07:29
Hi everyone,

This may seem like sort of a silly question but I don't want to make even a minor mistake on this application (as with everyone else). I am currently seeing a dermatologist for mild skin irritation and on a script for it. I detailed this on the medical self-assessment and as a result am going to have to get the physician's form filled out. I have no other medical issues and haven't since minor things as a child 15+ years ago (ear infections, fractured bone, etc). My question is this: Since this is the only issue I'm mentioning, should the form be filled out by the dermatologist, or my PCP (who I rarely see)? Any insight is appreciated.Thanks.

Gizmotech
November 11th, 2013, 07:31
PCP as your dermatologist won't be able to fill it out (They, in theory, don't have a full record of your health)

jmejia019
November 11th, 2013, 07:38
Thanks, I was thinking along similar lines but when I saw the blank labeled "Specialization/Area of Expertise" for them to fill it it got me second-guessing......like most stuff on the app haha. Thanks again!

HorseFeathers
November 11th, 2013, 12:41
Hm. In that case was it okay that my endocrinologist was the one who filled out my form? He was the only physician I saw about my thyroid condition on a regular basis (other than the local physician who diagnosed me three years ago). I assumed he would then be the only one I could ask to provide insight on my condition and where I was in my recovery.

jmejia019
November 11th, 2013, 16:35
Maybe you fill your pcp in the condition and your treatment an he could then vouch for you based on his general knowledge of the condition and his knowledge of your overall health? That's what I planned to do for mine.

Shincantsen
November 12th, 2013, 00:01
In this case it probably is best to call/email the embassy, they're the only ones who can tell you for sure.

HorseFeathers
November 12th, 2013, 11:23
I double checked the application and it specified that I need to contact an expert/doctor that I was seeing for my current condition. So I believe I did my form correctly.

jmejia019
November 13th, 2013, 16:05
does anyone think it'd be bad to submit 2 forms haha?

jmejia019
November 14th, 2013, 07:30
So how detailed are you guys' forms? My doctor filled it out today and literally put his letter stamp where he should fill out his info and then in the description of medical history he wrote "25 yo male seen for problems below: skin irritation - completed treatment. Low vit D - treatment completed. Overall patient is in very good mental and physical health"

under the physician's statement he simply wrote "patient is fit
to participate in jet program."

I asked him if in his experience with these sorts of things this was enough detail and he assured me 3 times he does this sort of thing all of the time and it completely normal for it to be this short. When I asked him if he could mention my scripts he said he could not in detail since he didn't prescribe them (they were from the dermatologist) and that stating "treatment complete" was sufficient.

Is this gonna fly guys? I got the impression that jet was looking for something more....thorough.

Nell
November 15th, 2013, 04:41
I'm wondering the same thing - I just got my statement of physician back today and the doctor just signed it and listed the prescription medicines I'm on (which were the same as what I'd put) and when I asked the secretary if she should actually say that I'm fit and healthy to go on JET in writing she said no, assuring me the doctor does these all the time... So I might just ask her to write at least a sentence saying I'm fit for the programme otherwise it doesn't seem much point??

CrouchingMouse
November 15th, 2013, 05:59
I'm guessing they must give a little bit of leeway for these things because doctors are busy people and, as they said, they fill out forms like this often. You can't usually stand over your doctor and tell them out to fill it out, so I'm sure the JET people have gotten plenty of physician's forms with varying degrees of detail. Best not to worry about the things you can't control, y'know?

jmejia019
November 16th, 2013, 10:36
I can control it with another visit hehe....JUST ONE MORE SENTENCE DOC!!!!

PaddyPakku
November 16th, 2013, 12:06
I had a letter written for me instead. The letter was signed but there wasn't a stamp on the letter like JET requested. Does anybody know if this is still OK?

jmejia019
November 16th, 2013, 14:05
A letter in place of the physician's form? Does the app say thats okay? I dont remember reading that (not saying I couldn't have over looked it). Wait, what country are you applying from?

PaddyPakku
November 16th, 2013, 20:29
I'm applying from the UK, and the app does say that it's ok.

Aurano
November 17th, 2013, 05:40
If the letter has features of authenticity and the doctors contact details it would probably be OK without a stamp. I can't really see any reason why they would kick a fuss up over it.

I think JET just asks for stamps, letterheads, and signatures simple because they are the most common forms of identifying authenticity in a document. It's hard not to worry about things with this application. I'm sure it'll be OK Paddy. You could always phone the JET desk for extra reassurance.

PaddyPakku
November 17th, 2013, 10:19
I was a little curious as to why the ask for a Physician's note to be stamped but not a physician's form. If anything, it would be WAY easier to forge the form that the note. But you're right Aurano. I'm seriously worrying about every little thing. It probably sounds silly, but I almost feel as though not having the note stamped could lead to disqualification. After all, it just shows that you haven't listened to instructions.

Aurano
November 17th, 2013, 10:28
I'm pretty sure they will be quite flexible. After all, not every application is going to be the same so there has to be a certain amount of slack involved.

But yeah, it's hard not to worry about every little thing with this application. Simply because they seem so specific about how it needs to be presented. Makes you paranoid!! :)

PaddyPakku
November 17th, 2013, 11:07
But I've always thought that the fact that not every application will adhere to the rules will act as a preliminary way of knocking off candidates in the early stages...

Aurano
November 17th, 2013, 11:41
I guess you have a point. But what I mean is, I doubt they will make a fuss over small variations between applications.

Gizmotech
November 17th, 2013, 11:51
But I've always thought that the fact that not every application will adhere to the rules will act as a preliminary way of knocking off candidates in the early stages...

This is a correct assumption to make.

Do as the instructions tell you. It's your first test for Japan. Can you follow orders completely and blindly?

Aurano
November 17th, 2013, 23:30
I sent an application with my set one despite the e-mail telling me I don't need to if I submitted an application online. I'm starting to wish I didn't now! Luckily the website says attaching an application to set one is optional. :D

PaddyPakku
November 18th, 2013, 05:40
I plan on sending my application with set 1, despite already submitting it online. I don't think there's any need to worry about sending it with the 1st set. After all, it is optional and I don't think it will harm your app in any way if you do so. You've sent your application already Aurano? Good luck!

Aurano
November 18th, 2013, 06:23
Yeah sent it on Friday, I already had both my references and my transcript about a month before the application was even released. I got them early because I didn't want them to end up biting me in the ass at the last minute waiting around for them to be delivered. I didn't realise I would get them both within a week though. So really, my application was just a case of writing my SoP, filling in the application, printing it off, photocopying things, and sending the sucker!

Thanks, good luck to everyone! I put A LOT of effort into this application so I'm just hoping that I get offered an interview.

PaddyPakku
November 19th, 2013, 03:06
Did you end up putting the post it notes on the separate application sets? I'm still unsure.
Oh BTW. I probably should have mentioned this earlier, but it is actually acceptable to put post it notes on your application, if you need to explain a certain situation.
In my case, I was told that I could put post it notes on one of the sheets on my application set in order to explain my expected graduation yet. I'm not sure if this rule can apply to labelling the app sets though...

Aurano
November 19th, 2013, 03:41
I didn't end up putting notes on. I kind of wish I just put a sticky label on Set 1 though to point it out more clearly. But hopefully the person who looks through my application will realise that Set 1 is the first one at the top. It's quite difficult to determine which one is Set 1 on my application because it's all in black and white. Only way to determine it is to take note of the stable hopes at the top of the transcript where a staple used to be, and by checking the photocopies with anomalies that won't be on the original.

With a bit of effort it's not so difficult to figure out, but it depends how patience the person is. At the end of the day, my application is complete and there shouldn't be any reason to discard it.

Corvus
November 19th, 2013, 04:55
If you took classes at a college or university as a high school student, please make a note of this on the transcript by attaching a sticky note. DO NOT write on the transcript itself.

Snippet from the US application. I think its ok to do this, it would make their job easier.

Shincantsen
November 19th, 2013, 06:00
Did you end up putting the post it notes on the separate application sets? I'm still unsure.
Oh BTW. I probably should have mentioned this earlier, but it is actually acceptable to put post it notes on your application, if you need to explain a certain situation.
In my case, I was told that I could put post it notes on one of the sheets on my application set in order to explain my expected graduation yet. I'm not sure if this rule can apply to labelling the app sets though...

Sorry I was snarky before, but I was serious. They will be able to tell which is the original set and which are the copies - they have a variety of ways to do this. Attaching post-its doesn't hurt you, but it doesn't help you either. It's just something for them to throw away, basically.

Post it's attached to help explain something (like high school classes on a transcript) can help, but again, they're good at what they do and they won't throw your application out just because it's a little confusing. It will be looked at very carefully, and chances are they'll figure everything out without your help.

So what I'm saying is, do what you want. There's no wrong answer here.