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Aurano
November 15th, 2013, 06:56
Not sure if they one has already been answered or not.

On the Statement and Release form it has place born (which is unfilled) between your name and date of birth. City, County, Country.

Do I need to fill them in or is it OK to just sign and date it?

Aurano
November 15th, 2013, 08:37
bleh!

Antonath
November 15th, 2013, 08:37
If there's a space for it on the form, I'd fill it in. Unless there's a specific instruction not to, it's better to fill it in and have them not care than leave it blank and have them want it.

PaddyPakku
November 15th, 2013, 08:42
Aurano; There's absolutely no problem with asking this question. Considering the application is a point based system it's only natural to avoid making mistakes, regardless of what some of the more cynical members on this forum say. I believe you do fill out the Country and county etc.

Aurano
November 15th, 2013, 08:48
Thanks Anthonath and Paddy.

Trini
November 18th, 2013, 08:50
ok, this is probably a rather silly question but I rather ask than sit on my ass and stress it. Here goes…on the list of required documents that my embassy put up there is no mention of the Authorization and Release Form. It is only mentioned in the Application as part of the following question.


16. If you answered “yes” to Question 10, please explain in detail on a separate sheet, providing information regarding the nature and date of the crime. Please also submit a copy of your complete criminal record which documents the incident at the time of the application or by the 15th of February at the latest. This will be examined to decide your short-list candidacy described in Section 10 of the application form.If you cannot obtain your complete criminal record for statutory reason, please read and sign the "Authorisation and Release form" in order to enable the Japanese Embassy or Consulate General to access your criminal record, which will be examined to decide your short-list candidacy.

Please also note that short-list candidates and alternates who answered “no” to Question 10 must obtain and submit your criminal record to the Japanese Embassy or Consulate General where they interviewed by June 15 , 2014. (Please refer to the Application Procedures section for further details on this.)

I messaged the embassy over here and asked if everyone needed to submit three copies of that document referring to the Authorisation and Release Form or if it is only to be submitted by persons with a criminal record. They responded along the lines that everyone must submit three copies of all documents as outlined in the guidelines (No reference to the form that I specifically asked about). Now I combed through the guidelines again and this form is really not included as a required document. I see on every other embassy website that you will be disqualified if you don't submit it. I was just going to submit it anyway but then I got a bit paranoid. What if it's some test to weed out the people who can't follow instructions etc.? I don't know so i'm just going to throw it out, what do you guys think? I am overanalysing the whole thing..?

coop52
November 18th, 2013, 09:17
You only have to submit it if you committed a crime and can't get a copy of your complete criminal record. If that doesn't apply to you, then the regular criminal record should be sufficient.

Aurano
November 18th, 2013, 09:28
As far as I know, you must sign, date and submit a total of 4 Authorisation and Release forms regardless of having a criminal record or not right? I signed mine and I have never committed a crime in my life.

Oh, shit.... I hope this doesn't effect my application. :(

This is what it states in the instruction e-mail:

I have printed four copies of the Authorisation and Release Form and
signed and dated each of them.(Be sure to complete all details regarding your city and county of birth.)

moshimoshi
November 19th, 2013, 05:55
4 copies of the authorization and release form? I thought it was 3 of everything >.<

Aurano
November 19th, 2013, 06:08
It kind of is only 3 if you submit on-line. Attaching an application to set 1 is optional according to the website. I did simple because I had just printed off 4 copies of the application. So I thought, why not? :)

* For applicants who also submit an application form online, attaching an application form print-out with Application Set 1 is optional.

chwii
November 19th, 2013, 06:27
Aurano and moshimoshi, if you're applying from different countries there will be differences in requirements. That might be where the confusion is coming from.

Aurano
November 19th, 2013, 07:15
Ah, that is true! I'm a UK applicant.

moshimoshi
November 19th, 2013, 07:26
yep! haha
:redface:

therealwindycity
November 19th, 2013, 09:02
ok, this is probably a rather silly question but I rather ask than sit on my ass and stress it. Here goes…on the list of required documents that my embassy put up there is no mention of the Authorization and Release Form. It is only mentioned in the Application as part of the following question.



I messaged the embassy over here and asked if everyone needed to submit three copies of that document referring to the Authorisation and Release Form or if it is only to be submitted by persons with a criminal record. They responded along the lines that everyone must submit three copies of all documents as outlined in the guidelines (No reference to the form that I specifically asked about). Now I combed through the guidelines again and this form is really not included as a required document. I see on every other embassy website that you will be disqualified if you don't submit it. I was just going to submit it anyway but then I got a bit paranoid. What if it's some test to weed out the people who can't follow instructions etc.? I don't know so i'm just going to throw it out, what do you guys think? I am overanalysing the whole thing..?

Did you email or call them? This is one of those things where it would probably be best to just call and refuse to get off the phone until you have a clear answer to your question.

Libellule
November 19th, 2013, 13:08
this might seem like a dumb question, but I'm scared it seems more straightforward than it is... Canadian applicants only need to send in one copy of everything right? By everything I mean the printed online application + all other listed forms/documents.

Trini
November 19th, 2013, 23:02
Did you email or call them? This is one of those things where it would probably be best to just call and refuse to get off the phone until you have a clear answer to your question.
You only have to submit it if you committed a crime and can't get a copy of your complete criminal record. If that doesn't apply to you, then the regular criminal record should be sufficient.

Thanks for your thoughts and suggestions. I am going to call the Embassy to get a more definite answer. It looks like each country has different instructions, but the information about the application process in my country is so very, very vague.

UPDATE: I sent the Embassy a very detailed email pointing out what documents they have listed as requirements as compared to those required by Embassies in other countries and how the manner in which they worded their requests and guidelines may lead to an incorrect interpretation. They responded by stating that the Authorisation and Release form is indeed a requirement for all applicants and although it is not clearly stated in the list of Required documents, it is part of the request for the applicant's Criminal Record.

therealwindycity
November 20th, 2013, 09:41
It's good that you checked on that! I might spin this post off into a separate thread if that's ok - not sure how many applicants we have from Trinidad and Tobago, but this information is pretty important